Facilities Management Officer X1 (REF: FMO/11/2019)

Salary: Negotiable  
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Job Purpose
To Manage the Inspection of the buildings. Manage and control the service and maintenance of contractors. Manage and control of tenant installations and execution of building relevant activities as predetermined by the Manager and Assets Management. Provide, Maintain and develop a number of different services such as Assets strategy, Office Space management,  infrastructure, building maintenance, Testing and inspections, Building administration, Contract management, management of health and safety infrastructure  , Security infrastructure , Business continuity planning, Managing renovations and refurbishments. Protect and preserve the critical assets of the organization, Ensure the timely update and maintenance of the asset register, Ensure effective Asset monitoring, planning & control and Ensure adherence to the Asset Management SOP.
The position reports to the Finance Manager.
 
Minimum Requirements
Matric 
Degree specializing in Facility or/and Property Management. 
Post-grad in Facilities Management or Business Management will be advantageous.
2 to 3 years in Facilities Management 
Knowledgeable on PFMA, OHSA and relevant acts including safety, fire and emergency procedures.
Knowledgeable on technology of the building, space planning and project management.
Computer Literate
Driver License
 
Additional requirements 
SAFMA membership will be advantageous 
Good Communication skills (verbal and written) 
Strong Administrative experience
Good understanding of the latest Building and space planning
Must be passionate about Facilities and Operational Management
Understanding of Property Strategy and Space Management
Strong organisation and Time Management skills
Must be able to multitask
Attention to detail
Able to work well under pressure
Team Player
Good Interpersonal Skills
Pro-Active
Diligent
 
Skills Required
Competent writing and communication skills – including the ability to communicate technical information
Relationship-building
Time management skills
Teamwork and motivational skills
Negotiation skills
Proactive thinking
Understanding of soft and hard service delivery
Passionate about delivering consistent excellence
 
Job Functions
General Condition and maintenance of the office building and its surroundings
Review the contracts of security, leases and rental service providers
Ensure Compliance
Review the condition of moveable assets and ensure that they are adequately insured and safe
Review the escape routes for emergencies and ensure that they are accessible and properly functioning 
Ensure fire extinguishers and photo copier are serviced and easily accessible
Manage registry by collecting and distributing mail
Responsible for the use of franking machine
Manage the filing room by establishing access control, issuance and recording files
Effective use of assets by advising on assets that are idle
Ensuring effective use of storage
Knowledge of plumbing and general maintenance 
Quality / Standards awareness and implementation
Budgeting and Expense control
Building management and administration 
Tenant Installations, Revamps & Upgrades
People Management (Internal and External)
Basic Contract management
In depth knowledge of GPS Lease conditions including house rules, knowledge of housekeeping principles
Advanced technical knowledge
Administration principles and reporting
Working knowledge of statutory requirements
Knowledge of cost budgeting and control
 
The MHSC is an equal opportunity employer. MHSC reserves the right not to make an appointment.
 
Please forward a detailed CV, clearly quoting the reference number of the position to:
Recruitment@mhsc.org.za Enquiries should be directed to HR Department  at 011-656-1797.
Closing date: 22 November 2019
 
NB: No late applications will be accepted.