COMMITTEE ADMINISTRATOR (RESEARCH DETERMINATION TECHNICAL COMMITTEE) (PERMANENT)

REF: RDTCA/10/2020

MAXIMUM PACKAGE: NEGOTIABLE

The incumbent will be reporting to the Research Determination Specialist

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Purpose

Render secretarial and administrative services to the Research Determination Specialist, Committee and subcommittees or task teams as per the MHSA and the PFMA and as may be reasonably requested by Research Determination Specialists from time to time. The core activities entail the planning, co-ordination and implementation of work priorities, schedules and procedures relating to the Committee and ensuring that correct procedures are followed at all times.

Minimum requirements

To be considered for this role you must have:

  • Matric
  • Min Education: At least a Secretarial Certificate
  • Min Experience: At least 3 years’ experience in secretariat services including minute taking and organizational skills.

Key performance areas

The successful candidate will be responsible for, but not limited to the following:

  • Set up Agenda for meetings
  • Prepare meeting documentation for all scheduled meetings and take minutes
  • Send out notice of meetings in advance and maintain the annual meeting schedule of all MHSC Committees meetings to ensure there is no double booking of members.
  • Communicate with the Research Determination Specialist and the Chairperson/ Centre of Excellence Manager on the development of the agenda for the meeting.
  • Assist in development of circulars and; upon receipt from the Research Determination Specialists, further compile meeting documentation for all scheduled meetings for distribution to members
  • Ensure circulars for the meetings are correctly numbered and distributed 7 days before the meeting, wherever possible by electronic means.
  • Ensure all logistical arrangements for the meeting, such as travel arrangements for committee members, catering and refreshments, and projector if needed are taken care of before the meeting.
  • Where applicable, arrangements may extend to travel and accommodation co-ordination for committee members to attend MHSC related events such as workshops
  • Take accurate minutes of the proceedings at all Research Determination Technical Committee (RDTC) meetings or at other meetings as can be reasonably requested by the Research Determination Specialists and develop clear action items or matters arising for distribution to members within 5 working days after the meeting.
  • Safe keeping of signed minutes both in hardcopy and electronic format.
  • Co-ordinate the arrangements of events including workshops of Research Determination Technical Committee (RDTC), subcommittees and/or Task Teams
  • Provide administration support for ad-hoc committee meetings and to the Research Determination Specialists when requested
  • Circulate reports and documentation to Committee members as and when required.

The MHSC is an equal opportunity employer. Appointments will be made in accordance with the MHSC EE Policy. Woman, Coloureds, Indians, Whites and people with disabilities are strongly encouraged to apply. MHSC reserves the right not to make an appointment.

Please forward a detailed CV, clearly quoting the reference number of the position to:

Recruitment@mhsc.org.za Enquiries should be directed to HR Department  at 011-656-1797. Closing date: 27th of November 2020.

NB: No late applications will be accepted.